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Privacy Policy Section

1. Introduction

At Recrucial, we prioritize the privacy of our website visitors and job applicants. We are committed to safeguarding your data and handling your personal information with utmost responsibility. This document outlines our practices in managing your personal data when we serve as the data controller and informs you of your rights regarding this processing.

Should you have inquiries about how we handle your personal data, please reach out to our founder, Maryna Khomich, at maryna@recrucial.nl.

Visit our website: www.recrucial.nl

Our location: Netherlands, 1510AD, Zaandam

2. Collection and Use of Personal Data

2.1. Data from Job Applications

The data collected during the recruitment process is essential for communication and assessing your suitability for the role. This data is utilized for evaluating your application and, if relevant, future employment considerations.

We process the details from your application, CV, and related documents, including but not limited to your name, address, date of birth, gender, contact information, educational and professional background, work experience, language, and other skills, as well as any publicly available professional profiles (e.g., LinkedIn, Twitter, GitHub, Facebook).

2.2. Data from Social Media

Our assessment of each candidate's suitability for the role includes a manual review of qualifications. Part of this review may involve gathering additional information from the internet and social media platforms like LinkedIn, Facebook, Instagram, and Twitter to determine if your profile aligns with our company and the specific job opening.

2.3. Data from Interviews

Post-application review, selected candidates will be invited for interviews. Unselected candidates will be informed accordingly.

We focus on professional and personal qualifications, job specifics, and our company culture during interviews. Notes may be taken for final applicant evaluation purposes, and interviews might be recorded, with prior notification, for assessment accuracy.

2.4. Data from Assessments

For certain roles, candidates might be invited to participate in assessments. These are conducted to evaluate suitability for the role and the company. These assessments are an integral part of our overall selection process.

2.5. Data from Third Parties

We collaborate with various third parties, including business partners, subcontractors, service providers, and professional advisors. Information received from these sources, combined with data provided by you and collected by us, may be used for recruitment and related services.

2.6. Special and/or Sensitive Data

In our recruitment process, we may handle both general and sensitive personal data, such as details regarding criminal records.

We may also collect optional information about your gender, age, or nationality to adhere to our diversity policy. Our processing of such data is grounded in our legitimate interest to comply with diversity requirements and promote a diverse culture, as per Article 6 (1)(f) of the General Data Protection Regulation.

3. Data Processing Purposes and Legal Foundations

3.1. Processing for Legitimate Business Interests

Our primary legal ground for processing personal data is based on our legitimate business interests, further elaborated below. However, depending on the situation, we may rely on contractual obligations, legal requirements, or your explicit consent for specific data uses. We rely on contractual obligations in negotiations or established agreements for placement services or other business transactions with you or your organization. Where we are bound by law to retain your data, our processing is based on legal obligations. For certain data uses, particularly those requiring your explicit approval, we depend on your consent, which we will request as mandated by law. An example of consent-based processing is seeking permission to introduce you to a client, particularly relevant for candidates.

3.1.1. Our Legitimate Interests

As a recruitment agency, our core function involves matching candidates with clients for various roles, including permanent positions, temporary assignments, or independent professional contracts. This process necessitates the sharing of personal data of candidates and client contacts.

We maintain a database containing historical data and current employment requirements to assist our candidates in their career goals and meet our clients' staffing needs.

Our business growth and development strategies require us to record the personal data of potential candidates and client contacts. We commit to not storing your personal data for more than five years without reconfirming your consent within this period.

Our ancillary services necessitate regular communication with candidates through various channels such as email, phone, job alerts, and other pertinent notifications.

3.2. Legal Basis for Processing

In general, our processing activities are based on Article 6(1)(b) and Article 6(1)(f) of the General Data Protection Regulation. This is because we need to process your information to determine your suitability for a specific role.

When gathering information from your social media profiles, we typically use the legal basis provided by Article 6(1)(f) or Article 9(2)(e) of the General Data Protection Regulation. Additionally, depending on the situation, we might process your data based on your consent, as outlined in Article 6(1)(a) and Article 9(2)(a) of the same regulation.

3.3. Data Processing Activities

At Recrucial, we engage in various data processing activities to effectively manage our recruitment services. This includes collecting personal data such as names, contact details, professional qualifications, and work history, primarily gathered from job applications, CVs, and public professional profiles. We process this data to match candidates with suitable job opportunities, arrange interviews, and facilitate potential employment placements. Additionally, for continuous improvement of our services, we analyze website usage data through cookies and similar technologies, ensuring a personalized and efficient user experience on our site. All data processing is conducted with the utmost respect for your privacy and in accordance with applicable data protection laws. We use this information solely for the stated purposes and keep it only as long as necessary for these purposes or as required by law.

4. Website Usage and Cookies

4.1. Implementation of Cookies

Our website employs cookies to differentiate you from other users. This enhances your browsing experience and enables us to refine our site. The cookies we use are primarily for technical purposes, ensuring the website functions correctly and remembers your preferred settings. These cookies also contribute to the website's optimal performance.

4.2. Website Usage Guidelines

Your access and use of the website are strictly for personal purposes. You are prohibited from using the website and its content for commercial, political, or advertising activities or any form of commercial solicitation, especially unsolicited electronic offers.

All trademarks, images, texts, comments, illustrations, video and audio content, and all technical applications that facilitate website functionality and all other components of this site are legally protected by intellectual property rights. Unauthorized reproduction, duplication, modification, or usage of any part of the site or its technical applications without our prior written consent is strictly forbidden. The lack of immediate action against any infringement does not imply consent or the relinquishment of the right to take legal action.

5. Data Retention and Protection

We take the security of your personal data seriously and employ appropriate safeguards against misuse, loss, unauthorized access, unwarranted disclosure, and unauthorized modifications.

Your personal data is stored only as long as necessary for the purposes for which it was collected. Upon becoming redundant, we ensure its secure deletion.

If you are not selected for a position, we will delete your data within six months to maintain a record of the recruitment process and the decision-making rationale.

For successful candidates, the data gathered during recruitment is retained as part of your employment records to document your career history at our company. Specific details regarding this will be provided upon your employment.

In some cases, we may wish to retain your application for future recruitment opportunities, even if currently declined. We will seek your consent for this and may retain your application for up to five years for such purposes.

6. Disclosure of Personal Data to Third Parties

At Recrucial, we are transparent about sharing your personal data with select third parties, integral to our recruitment process. This includes our clients—various companies seeking talent—where we share candidate information to facilitate potential employment opportunities. This data sharing is crucial for matching candidates with suitable positions and arranging interviews. Additionally, we utilize advanced Applicant Tracking Systems (ATS) for efficient recruitment management. These systems, trusted for their security and compliance, assist in organizing candidate data and streamlining the recruitment process. We ensure that all third parties, whether clients or ATS providers, adhere to strict data protection standards, aligning with our commitment to safeguarding your personal information. Any sharing of data is conducted with the utmost discretion and solely for the purposes of recruitment and employment facilitation.

We may share your personal data with third parties when necessary to fulfill our contractual obligations and adhere to legal requirements. Our third-party collaborations include:

  • Clients: For presenting candidate profiles.

  • Candidates: To coordinate interviews and engagements.

  • Business stakeholders: Including clients, partners, suppliers, and subcontractors for fulfilling contractual performance and compliance.

  • Analytics and search engine providers: To aid in enhancing and optimizing our website.

  • Credit reference agencies, insurance brokers, compliance partners, and subcontractors: To evaluate your suitability for roles as a prerequisite for contractual agreements with you.

We establish processing agreements with entities that manage your data on our behalf, ensuring data security and confidentiality. We retain accountability for these data processing activities. Additionally, we may share your data with other third parties, subject to your explicit consent.

Our data processors include:

  • iSmartRecruit: Our Applicant Tracking System.

  • Google Analytics: For generating website visit statistics.

In processing your personal data, we may transfer it to countries outside the EU/EEA where data protection laws might be less stringent than those in the EU/EEA.

Please note that data transmission over the internet inherently carries risks. While we strive to protect your personal data, we cannot assure its absolute security during transmission to our site. Any data transfer occurs at your own risk. Upon receiving your data, we employ rigorous measures and security protocols to prevent unauthorized access.

7. Your Data Protection Rights

As an individual whose data is processed by us, you are granted specific rights under the General Data Protection Regulation (GDPR). To exercise these rights, please get in touch with our founder, Maryna Khomich, at maryna@recrucial.nl.

Your Available Actions:

  • Withdraw Consent: You may withdraw your consent at any time without conditions. This withdrawal will not negatively impact you, but it may limit our ability to fulfill certain requests in the future. Withdrawal does not affect the lawfulness of processing based on consent before its withdrawal, nor does it impact processing based on other legal grounds.

  • Object to Processing: You have the unconditional right to object to our processing of your data if it is based on our legitimate interests.

Your Additional Rights:

  • Access: You can request access to your personal data that we process.

  • Rectification: You have the right to correct any inaccurate or incomplete personal data about you.

  • Erasure ('Right to be Forgotten'): Under exceptional circumstances, you can request the deletion of your data before our standard data deletion time.

  • Restriction of Processing: In certain situations, you may restrict the processing of your data. If you do so, we can only process your data – excluding storage – with your consent, or for legal claims, or to protect a person or significant public interests.

  • Objection to Processing: You may object to our processing of your data under certain conditions.

  • Lodge a Complaint: You can file a complaint with the appropriate supervisory authority at any time.

  • Marketing Opt-Out: You have the right to ask us not to process your personal data for marketing purposes.

8. Governing Legislation

  • Jurisdiction: The Netherlands

9. Policy Updates

We at Recrucial are committed to maintaining the highest data protection and privacy standards. As such, our Privacy Policy may be periodically updated to reflect changes in our practices, legal requirements, or advancements in data protection and privacy laws. We encourage you to review our policy regularly to stay informed of how we protect your information. In the event of any significant changes, we will notify you through prominent notices on our website or via direct communication, depending on the nature of the change. Your continued use of our services following the posting of changes to these terms will indicate your acceptance of those changes. We value the trust you place in us and strive to earn it continually through transparent and responsible data-handling practices.

10. Contact Information

For questions, comments, or requests regarding this Privacy Policy, please reach out to our founder, Maryna Khomich, at maryna@recrucial.nl.

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